How to Revoke Access to Shared Files

Sharing files does not have to be permanent. When projects end, relationships change, or security concerns arise, you need to revoke access quickly and completely.

When to Revoke Access

• Project completed – No longer need access to deliverables
• Relationship ended – Client, vendor, or employee departure
• Security concern – Suspected unauthorized access or sharing
• Accidental sharing – Wrong file or wrong recipient
• Information outdated – Old versions should not be accessible
• Compliance requirement – Regulation requires time-limited access

How to Revoke in GetShared

1. Go to your shared files dashboard
2. Find the share you want to revoke
3. Click share settings or manage button
4. Select disable or delete link
5. Confirm the action

Once revoked, the link immediately stops working. Anyone trying to access sees an error page.

What Happens After Revocation

• Share link returns error page
• Original files remain in your storage
• Download history is preserved
• You can create a new link if needed later

Prevention: Use Expiration Instead

Better than manual revocation: set automatic expiration when creating shares.

• Access revokes itself after set time
• No manual intervention needed
• Reduces forgotten active shares

For Team Members

When team members leave:

1. Remove their account access
2. Review shares they created
3. Update shared folder permissions
4. Consider revoking external shares they made

See team permissions guide.

Best Practices

• Review active shares regularly
• Set expiration at creation when possible
• Document why access was revoked
• Notify recipients if appropriate
• Have clear policies for access duration

See also: breach prevention guide.